Spreadsheet

A spreadsheet is basically a software application which allows us to store data in the form of a table for better efficiency; it is referred to as a Worksheet in MS Excel. It is a grid of rows and columns that enables making, storing, analysing, manipulating and retrieving data an uncomplicated and efficient process. 

Working with Spreadsheets to manage our data has various applications since Spreadsheet software like MS Excel or Google Sheets offer various salient and interesting features which makes working with and managing even large amounts of data a lot easier. Thus, learning to work with digital spreadsheet software applications is now considered both worthwhile as well as fun. 

What Is a Spreadsheet?

A spreadsheet, also called a Worksheet, is an attribute of MS Excel. It is a simple and undemanding method of storing, analysing, manipulating and retrieving data, which is stored in a tabular format.

A Spreadsheet in MS Excel

Applications Related to Spreadsheets

Excel Spreadsheets are one of the most uncomplicated and undemanding methods of storing data. Some of the features of spreadsheet which make them highly efficient and popular are:

• It makes storing data more organised.

• It is time-saving.

• Mistake correction is easier with them.

Due to these and many more assets which Excel Spreadsheet offers, they have many and vastly varying applications of spreadsheets in different areas of data handling, like:

• Data Presentation

• Calculations

• Accounting 

• Budgeting

• Storing Records

How to Create a Spreadsheet?

Are you wondering how to create a Spreadsheet? In MS Excel, creating a spreadsheet is very simple; we just have to follow the underlying steps:

• Open MS Excel by first clicking on the Start button.

Start Button

•  Now, click on All Programs->Microsoft Office->Microsoft Office Excel.

Opening MS Excel

• By default, Excel opens to a brand new Spreadsheet. But if we need more or a new Spreadsheet, we can do so by simply clicking on the sheet icon on the base of the sheet.

Opening a new Spreadsheet by clicking on the sheet Icon

Summary

Spreadsheets are a method of storing data in a tabular format offered by applications like MS Excel. They make data storing, analysing and retrieving easy and effective. One can create a Spreadsheet by following a few very simple steps: Open MS Excel->Click on the sheet icon at the footer of the page to add a new sheet to the same workbook.

Learning by Doing

State whether the following statements are true or false:

1. In MS Excel, the terms Spreadsheet and Worksheet can be used interchangeably.

Ans: True

2. Storing data manually is a more efficient method of storing information than the electronic form.

Ans: False

3. Spreadsheets are a collection of only rows.

Ans: False

4. Spreadsheets cannot be used in managing numbers.

Ans: False

Sample Questions

1. What is a Spreadsheet?

Ans: A Spreadsheet is a grid or tabular form of rows and columns for data storing and analysing in applications like MS Excel, Google Calculator, etc.

2. What are some features of Excel Spreadsheets?

Ans: Some assets of Excel Spreadsheets are:

• Easy number processing for maintaining budgets or performing calculations.

• Text manipulation is easier.

• We can search any piece of data, no matter how small, by using the Find function and defining the word or using a keyword. 

•  Words can be easily replaced by using the Replace function.

• Less time-consuming and uncomplicated mistake correction in the data.

• Storing data in tabular format makes it highly organised.

• Time-saving. 

• If a correction needs to be made at multiple locations, it can be done all at once.

• It is one of the most popular methods of storing data electronically; this is almost universally accepted, thus sharing and transferring data is also easy.